Tally erp 9 Implementation

[pullquote style=”left”]You have to decide what is your financial year before you implement your accounting in tally. You can’t changes this in later stage or once you started recording data.[/pullquote]A ‘financial year’ is really suitable for business reporting and legal requirements. The truth is, company economic ‘times’ can be quite different. As receivables (Accounts Receivables) is confusion that is often caused by an area, an example. The requirement to deliver reminders, resend statements of accounts and prolonged follow-up might require that you look at results from date ‘x’ to date ‘b’ and perhaps not the firm economic times employed for official reporting. With Tally.ERP 9, you can specify any date selection and perform any function that you need certainly to. Comparison of times, say Q2 this season vs. Q2 this past year, frequently necessary for legal reporting and investor can be achieved. You may even need certainly to split up times in to smaller portions, rather than the ‘year’. They can be instantly broken by you in to periods of one’s decision (daily, regular, regular an such like), while viewing studies. For learning developments, finding strange numbers, or evaluating actions for different times, this really is invaluable.Take the case of finances. Say for a year long project—and for different ledgers –you must have a budget put up for five years, another for each year, another two which are 2 years… You are able to compare budget versus, and setup such costs. Real for just about any! Essentially it is possible to alter the ‘concentration’ on any amount of your choice.Any changes made (such as for instance a deal placed), are immediately carried forward, regardless of how far straight back these are made. (The security features could be handled via the Consumer security get a handle on features.)

2) Accounting Starting Date(Book Beginning)

Tally ERP 9 thinks that you intend to keep books right from the start of the financial year. Tally ERP 9 shows the time given in Financial Year From area immediately.

The day for Books starting from could be changed, just in case of businesses, which are included in the center of the year. You can choose to begin the books of accounts from the date of actual business of the company (date of creation) but close books based on the Financial Year as given by you, if your company is new.

[pullquote style=”right”]Tally ERP 9 offers the necessary flexibility in this case by allowing the date to be given by you once the books of accounts actually started. (tally won’t allow you to enter date prior to this date)[/pullquote] Tally ERP 9 can open books out of this day and close as on the final day of the Financial Year.
For for all of the records could be given as on August 19, 2013 despite the fact that the Financial Year given is April 1, 2013 (April to March financial year) example, if your organization is set up on August 19, 2013, the beginning balances. The business’s books will start on August 19, 2013 and near on March 31, 2009, which ensures easy transition to another year.
you’re moving to Tally ERP 9 from any other system or from a accounting system on any day throughout the Financial Year this notion could be used even. Close books for the reason that other process on the prior day and start books on Tally ERP 9 out of this day. You’re permitted to give beginning balances of Ledger accounts including Revenue accounts.

3) Deciding Base currency

Tally ERP 9 is having the facility to handle multiple currency.

[pullquote style=”left”]But you must have a base currency which is not changeable later stage.[/pullquote] The Base Currency Information can be found in the underside figure of the Organization creation Screen. Base Currency could be the currency by which your financial data figures would be maintained. Financial statements are prepared in the base currency automagically and these are generally needed to be submitted to local statutory authorities. The Base Currency data in Tally ERP 9 varies with the nation chosen for Statutory Compliance. You can record transactions and raise accounts in foreign currency; and also maintain bank accounts or ledgers in foreign trade, when needed.

4) Defining the Units

To create Units (simpler or compound) of Measure: Go to Gateway of Tally > Inventory Info > Units of Measure > Create

Stock Items are mainly purchased and sold on the basis of quantity. The quantity in turn is measured by units. In such cases, it is necessary to create the Unit of Measure. The Units of Measure can either be simple or compound. Examples of simple units are: Ea(Each), Nos(numbers), Mtr(metres), Kg(kilograms), Pcs(pieces) etc. Once any stock item created mentioning any of these units you previously created and made transaction of these items, then Tally ERP will not allow you to change these units. but you can change the units of a stock item only after deleting all the transaction of that particular item.

5) Voucher Numbering

An auto numbering of a voucher can be changed to manual numbering at any time.

[pullquote style=”right”]But a manual voucher numbering can’t be changed to auto numbering later stages.[/pullquote]manual numbering can only set to one option. That is, prevent duplicate or not. But auto numbering has very advanced setup. The one more area to set the advanced level setting for the Voucher Number is shown, if the Approach to Voucher Numbering is set to Automatic. On establishing this field to Yes, the Advanced level Voucher Type Configuration screen is shown.
Beginning number:
Provide the number for the very first voucher. Often it’s 1. It can be set by you to any number you want. Tally ERP 9 may auto-increment out of this number for future transactions. Nevertheless, the numbering of voucher also depends upon other factors selected by you, details that will follow hereafter.
numerical Part count and digit length.
You might leave it blank to allow Tally ERP 9 automatically change the size based on the number. Nevertheless, if you’d prefer to have a numerical length to be set then set exactly the same. e.g., 3.
Prefill with ZERO?
Once the numerical length is given, the numbers ahead of the voucher number are left blank if this method is placed to ‘No’. E.g. Income Bill No: 1
If this method is placed Yes, it pre-fills the area with zeroes on the basis of the thickness of statistical part given. E.g. If the Width of Numerical Part is given as 3, and if Pre-fill with Zero is placed to Yes, then it show the voucher number as below:
Income Bill No: 001
If Width of Numerical Part is given as 4, then the voucher number is displayed by it as below:
Income Invoice No: 0001 and etc.